Question and Answers

1. WHERE CAN I FIND LEGAL FORMS SUCH AS DEEDS, CLAIM OF LIENS, REAL ESTATE CONTRACTS… ETC?

The County Clerks office does not provide legal forms. Legal forms can be found at most Office Supply or Stationary Stores. We will accept forms from other states as long as the document is notarized and the original document is sent for recording.

2. HOW DO I GO ABOUT TRANSFERRING MY PROPERTY TO SOMEONE ELSE?

The County Clerks office records deeds that are sent to them. We do not draft deeds nor can property be transferred with out one. If you wish to transfer your property it is recommended that you seek the assistance of an Attorney or a Title Company. As mentioned above, blank forms can be found at most office supply stores and you can draft the document yourself if you wish. All names of the original owners must appear on the new deed as the seller (grantor) and their signatures must be notarized.

3. WHERE CAN I OBTAIN A COPY OF MY MARRIAGE LICENSE?

If you applied for your marriage license with the Valencia County Clerk, then we will be able to provide you with a copy of the license. We need to know the name of the Bride and Groom along with an approximate year of the marriage.. Be sure to include the address where you would like the copy sent and a check with the correct fee. Click here for fee information. Keep in mind that Divorce information is handled through the District Court. The Clerks office does not have such information.

4. WHERE CAN I OBTAIN A COPY OF MY PROPERTY?

Survey plats of subdivisions and individual land splits can be obtained in the County Clerks office. A complete legal description is required in order to provide a copy. If you request a copy through the mail, a check with the correct fee is required. Click here for fee information. Keep in mind not all properties have a recorded plat. Until recently, it was not a requirement to have your property surveyed or recorded so some properties are not available.

5. DOES THE CLERKS OFFICE HAVE BIRTH AND DEATH CERTIFICATES?

No, the County Clerks office cannot provide copies of birth and death certificates. You can obtain these copies from the Vital Statistics Bureau. There are two offices, one in Santa Fe - 827-8780 and one in Albuquerque - 841-4115. They are the only offices which can provided such copies.

6. DOES THE COUNTY CLERKS OFFICE RECORD DISCHARGE PAPERS?

Yes. Military Discharge papers are recorded at no charge in the County Clerks Office.